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Hair transplant: Lead follow-up and sales process

52 items for following a hair transplant lead from form to the 12-month check: first reply, CRM fields, photos and plan, follow-up cadence, no-shows, and coordinator hand-off.

52 items6 groups20 minOctober 15, 2026

  • lead follow-up
  • crm
  • coordinator
  • hair transplant

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3 items open, 52 items in total. Members see the rest.

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In hair transplants, ad money usually disappears after the first message: a late reply, a missing CRM field, a candidate who got a plan and was forgotten. Go through this list with the coordinator team in the weekly meeting, and carry any gap to the next meeting with an owner's name.

First reply and welcome

8 items
  • The target for a first human reply in working hours is written (15 minutes is a common start), and the last 7 days' real average came from the CRM.
  • The schedule shows which coordinator covers each country and when, and messages that arrive overnight go to the top of the next morning's queue.
  • The after-hours reply gives the return time in both Istanbul time and the candidate's local time, so the candidate doesn't have to convert it.

5 items more in this group for members.

49 items more for members

This item has 52 items in total. With a membership you see all of it and copy any line in one click.

  1. CRM fields and stages9 items
  2. Photos and pre-assessment9 items
  3. Plan, consult, and deposit9 items
  4. Follow-up cadence, no-shows, and reconnecting8 items
  5. Before, after, and hand-off9 items
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The same item for other industries

This item has a separately written version for 31 other industries. If you work with them too, open their version.

Hair transplant page

  • Copy template15 min

    15 copy and message templates for hair transplant

    Procedure-day Reel caption

    A procedure day starts at {TIME} and runs until evening. In this video, we walk through the day with the {CLINIC} team: welcome, hairline drawing with the doctor, extraction, implantation, and bandaging. We've labeled which stages our doctor, {DOCTOR}, does personally and which the team handles. Questions? Leave them in the comments and we'll answer in the next video.

    15 templates · 6 groupsMembers only

  • Message template25 min

    WhatsApp and DM replies

    First message to a form lead

    Hi {FIRST_NAME}, I'm {COORDINATOR}, a patient coordinator at {CLINIC}. I've received the hair transplant form you filled in; if you don't mind me messaging you here, let's keep it short. For our doctor to do a pre-assessment, we need two things: 4 photos (front, top, crown, and back) and the date range you have in mind. I'll send instructions for the photos in my next message. If you'd rather not get messages from this number, just say so and we won't write again.

    22 templates · 5 groupsMembers only

  • Hook bank12 min

    Reels and short-video openers

    This pen gets more questions than any other tool on procedure day. Here's why.

    50 hooks · 5 groupsMembers only