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{CLINIC} - Marketing team AI usage policy Effective: {DATE} | Owner: {OWNER} 1. Scope This policy covers every AI tool used for marketing and communications work (text, image, audio, video, automation). Agencies and freelancers follow it too. 2. Approved tools Only the following tools may be used, and only with company accounts: {TOOLS}. Work data is never processed on personal accounts. Settings that keep inputs out of model training stay switched on. 3. Data that never goes into any tool Patient names, phone numbers, emails, ID or passport details; patient photos, X-rays, test results, treatment plans; message screenshots that could identify someone; any health information that can be linked to a person. Patient messages may be used only after they've been anonymized. 4. Approval workflow Every piece of AI-generated content is reviewed by {APPROVER} before it's published. Anything containing medical information also needs the doctor's approval. Ads and promotional content are checked against the Ministry of Health's current advertising rules. 5. Images and audio No AI-generated images of patients, treatment results, or before-and-after comparisons. No imitating a real doctor's or employee's voice or likeness without written permission. Realistic AI images are labeled according to platform rules. 6. Reviews and testimonials No AI-written patient reviews, ratings, or testimonials. 7. Incidents If personal data is entered into a tool by mistake, report it to {OWNER} the same day; delete the chat and log the incident. The data controller assesses the notification obligations under KVKK. 8. Review This policy is reviewed every year and whenever the tools change. I have read this policy and will follow it: {FULL_NAME} / {SIGNATURE} / {DATE}